A permit is started on first shift.
A signature is needed from maintenance.
A supervisor review happens later.
The job moves on… and the paperwork trails behind.
This is one of the most common — and costly — breakdowns in frontline operations. Not because teams aren’t doing their jobs, but because paper was never designed for shared, real-time work.
UnDesked solves this problem with a capability called Collaborators.
Most frontline documentation isn’t single-owner work.
Think about:
Hot work permits
Confined space permits
LOTO documentation
Maintenance and inspection checklists
Incident and safety reports
These all require multiple people to contribute, verify, or sign off. On paper, that means:
Waiting for the next person to find the form
Chasing signatures across shifts
Recreating lost or outdated versions
Guessing whether something is actually complete
The result is stalled jobs, incomplete documentation, and unnecessary risk.
Collaborators allows multiple people to work on the same live document at the same time — without creating copies, delays, or confusion.
Instead of passing paper around, UnDesked keeps everyone connected to a single source of truth.
A worker opens a permit, checklist, or report in UnDesked
They complete their portion of the form
Required team members are added as collaborators
Those collaborators instantly see the same document in their task list
Each person completes their section or signs — with updates visible in real time
There’s no waiting, no version mismatch, and no wondering who still needs to act.
Collaborators was designed for environments where:
Crews rotate across shifts
Teams don’t sit at desks
Work happens across departments
Timing matters
That’s why it works without app installs and without creating login friction for production workers. The focus stays on getting the job done — not managing software.
With Collaborators:
Jobs don’t stall waiting on signatures
Documentation is completed during the work, not after
Compliance records are accurate and provable
Supervisors gain visibility without micromanaging
Teams spend less time chasing paper and more time working
What once required multiple handoffs and reminders becomes a single continuous workflow.
For manufacturers running tight schedules, complex safety processes, or multiple shifts, this can remove hours of wasted time every week — while improving consistency and accountability.
Paper workflows assume work happens one person at a time.
Frontline operations don’t.
Collaborators aligns documentation with how work actually happens on the floor — collaboratively, in motion, and across roles.
It’s a small change in how forms are handled, but a major shift in execution speed, accuracy, and confidence.
If you’d like to walk through a real-world permit or checklist and see how Collaborators works in a manufacturing environment, we’re happy to show you.
👉 Schedule a quick demo and see how shared workflows replace paper handoffs for good.