Simplify team communication with UnDesked. Manage tasks, automate workflows, and ensure seamless operations for deskless teams.
Ever wonder why things get so complicated as your team grows? It’s not just in your head—it’s math. As you add more people, the number of communication lines multiplies fast. What starts as a manageable team of three can quickly spiral into dozens of potential handoffs, missed updates, and crossed wires. The chart below visualizes exactly how fast that complexity grows—and why so many teams struggle to stay aligned.
It's easy to see how team communication becomes exponentially harder as more people are added. It’s a problem that plays out in real life across companies every single day.
Here’s the hard truth:
More people = more complexity = more chances for miscommunication.
By the time you get to 14 employees, you’re managing 91 potential communication lines. Add in management teams, shift workers, turnover, outdated tools, and frontline workers without access to traditional communication platforms like email or Teams, and you've got a recipe for dropped balls, compliance gaps, missed updates, duplicated efforts, and delayed decisions.
That’s exactly why UnDesked exists.
If your operation still relies on daily huddles, printed notices, word-of-mouth instructions, dry-erase boards, or "passing the clipboard" to communicate with your team—you’re not alone. But you’re also not efficient.
Deskless employees make up over 80% of the global workforce, yet most communication and workflow tools are designed for office workers. And when the people doing the work don’t have access to the systems that drive decisions, gaps form—fast. Your management team may have 14 people on it. Now consider the rest of your workforce. The communication gap quickly becomes a black hole.
UnDesked closes those gaps by providing a centralized, flexible, and easy-to-use platform built specifically for frontline and deskless teams.
UnDesked isn't just a messaging tool—it’s a comprehensive communication and workflow automation platform purpose-built for the frontline, where clarity, speed, and accessibility matter most.
As your teams grow and your operations expand, you don’t need more meetings or more tools—you need fewer gaps. UnDesked helps eliminate missed handoffs, duplicated effort, and slow response times by putting everything your team needs in one accessible, intelligent platform.
Here’s how we help you scale without the chaos:
Whether it’s training documents, safety procedures, HR forms, or equipment manuals, employees can access what they need, when they need it, without having to ask a supervisor or wait on a printed copy.
Using digital signage, mobile QR codes, and touchscreen kiosks, UnDesked provides on-demand access to critical information—perfect for high-turnover environments and shift-based operations.
No app downloads. No usernames or passwords. Just answers.
UnDesked lets you assign tasks and responsibilities across roles, departments, and locations—then monitor progress from start to finish.
Tasks aren’t just to-dos—they’re tracked, timestamped, and visible. Whether it’s onboarding steps, maintenance requests, or training completions, everyone knows what they’re responsible for and what comes next.
Easily assign tasks to individuals, teams, or departments. Tasks can be tracked, timestamped, and updated in real time, so you always know what’s done, what’s pending, and what’s overdue.
And with automated triggers, completing one task can instantly kick off another—for a different team, a different shift, or even a different location.
And if someone doesn’t complete their task? You’ll know.
One of UnDesked’s biggest strengths is its ability to automate workflows across teams. You can set up chains of actions where:
Build workflows that work the way your operation runs. Need reminders for equipment inspections every 30 days? Want to escalate uncompleted safety tasks after 48 hours? Need to assign follow-ups based on form responses?
UnDesked handles all of that—automatically. Set it once and let it run.
Reduce manual follow-up, eliminate lag, and ensure that every step is handled without needing someone to manage the process.
UnDesked doesn’t have to replace all your existing systems—it can connect them.
With the ability to link to external platforms, websites, training portals, or internal software tools, UnDesked acts as the bridge that makes your current tech stack actually work together. No more expecting employees to remember five logins or follow 13-step instructions just to complete one task.
Instead, you can build workflows that guide people through what to do—while maintaining all the systems you've already invested in.
This is a game-changer for companies struggling with software silos and disconnected processes. Use UnDesked to add automation, notifications, and visibility to systems that don’t offer it natively.
Employees can submit documentation with their phones—like training sign-offs, maintenance photos, or signed forms. Even when using a kiosk, we make it super easy to move files to it with a simple QR code. Just snap, upload, and submit—similar to depositing a check via a banking app.
It’s fast, secure, and perfect for environments where paper is a hassle and scanners or printers are nowhere to be found.
We don’t just help you assign tasks—we help you make sure they get done.
Set up recurring reminders, auto-escalation rules, and notifications based on status, time, or completion triggers. This keeps processes moving and avoids delays caused by forgotten tasks or unclear responsibilities.
Think of it like a safety net for your operations.
UnDesked gives each worker a personal profile where they can:
Everything is tied to the employee profile, creating a reliable record that travels with them, regardless of shift, location, or department.
Your screens do more than display information—they communicate, automate, and react:
No need to run around replacing paper signs or updating PowerPoint slides. UnDesked handles it all.
When seconds matter, UnDesked ensures your messages reach the right people immediately—whether it’s an active threat, weather event, or urgent shutdown notice.
Send alerts via:
No lag, no confusion—just clear communication in the moment it matters most. And not just your employees... UnDesked can notify everyone onsite.
From contractors to delivery drivers, UnDesked makes it easy to check in guests, collect documents, and instantly notify hosts. Set up check-in kiosks at entrances and trigger workflows for safety videos, badge printing, or policy acknowledgments—no receptionist needed.
UnDesked is designed to empower operations, safety, HR, and training leaders—not just IT. Our no-code platform lets you update signage, build workflows, and manage tasks without a tech background.
And with free training and support, you’ll never be stuck figuring it out alone—even if your team changes or expands. We are located in Bowling Green, KY and there is no limit or charge for our support.
If you're managing a growing frontline workforce, UnDesked gives you one place to:
All without adding more friction or mental load to your day.
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